Information Package / Course Catalogue
Correspondence Techniques and Automation
Course Code: BYP230
Course Type: Required
Couse Group: Short Cycle (Associate's Degree)
Education Language: Turkish
Work Placement: N/A
Theory: 1
Prt.: 2
Credit: 2
Lab: 0
ECTS: 3
Objectives of the Course

The aim of this course is to enable students to prepare official, business, and corporate correspondence in accordance with linguistic, formatting, and regulatory requirements, and to use electronic correspondence, electronic signatures, Registered Electronic Mail (KEP), templates, mail merge, and workflow automation tools.

Course Content

Written communication; official correspondence regulations; characteristics and components of documents; types of official and business correspondence; e-mail communication; electronic signatures, Registered Electronic Mail (KEP), Electronic Document Management Systems (EBYS), and e-Correspondence; templates, form fields, and mail merge; approval and workflow automation; accessibility, security, document retention, and integrated applications.

Name of Lecturer(s)
Learning Outcomes
1.Explains the linguistic, formatting, and regulatory rules governing official and business correspondence.
2.Prepares different types of correspondence using the appropriate document sections.
3.Performs electronic signature, Electronic Document Management System (EBYS), and e-Correspondence procedures at a basic level.
4.Organizes correspondence processes in terms of security, accessibility, retention, and workflow.
5.Demonstrates knowledge of relevant professional and legal regulations and possesses correspondence, filing, and archiving skills.
Recommended or Required Reading
1.Professional Correspondence Course Notes
2.Yazışma Teknikleri-Dr. Menekşe Tarhan Öztoprak, Dr. Hakan Koç
3.Regulation on the Procedures and Principles to Be Applied in Official Correspondence
Weekly Detailed Course Contents
Week 1 - Preparation Work
The Concept of Communication and the Communication Process
Week 2 - Preparation Work
Communication Channels and Forms of Communication
Week 3 - Preparation Work
The Written Communication Process, Functions of Correspondence, and Principles of Language and Expression
Week 4 - Preparation Work
Principles and Rules of Correspondence
Week 5 - Preparation Work
Official Correspondence Regulations, Electronic Correspondence, and Basic Concepts
Week 6 - Preparation Work
Page layout, font, paragraph, heading, and formatting features of official documents
Week 7 - Preparation Work
Sections of an official document: heading, reference number, date, subject, addressee, reference, and body text
Week 8 - Preparation Work
Sections of an official document: signature, attachments, distribution, contact information, approvals, and initials-Midterm examination
Week 9 - Preparation Work
Types of Official Correspondence
Week 10 - Preparation Work
The Concept of Business Correspondence and the Rules of Business Writing
Week 11 - Preparation Work
Types of Business Correspondence
Week 12 - Preparation Work
The Concept of Personal Correspondence
Week 13 - Preparation Work
Types of Personal Correspondence
Week 14 - Preparation Work
Approval Processes and Correspondence Workflow Automation
Assessment Methods and Criteria
Type of AssessmentCountPercent
Assignment1%5
Term Assignment1%5
Midterm Examination1%30
Final Examination1%60
Workload Calculation
ActivitiesCountPreparationTimeTotal Work Load (hours)
Lecture - Theory141128
Lecture - Practice141128
Midterm Examination1617
Final Examination111112
TOTAL WORKLOAD (hours)75
Contribution of Learning Outcomes to Programme Outcomes
PÇ-1
PÇ-2
PÇ-3
PÇ-4
PÇ-5
PÇ-6
OÇ-1
2
2
2
2
2
2
OÇ-2
2
2
2
2
2
2
OÇ-3
2
2
2
2
2
2
OÇ-4
2
2
2
2
2
2
OÇ-5
2
2
2
2
2
2
Adnan Menderes University - Information Package / Course Catalogue
2026